MASCA AGM 2011

Malaysian Students’ Council of Australia (ACT Chapter) Annual General Meeting

Date                     :               22nd of October 2011 (Saturday)

Time                    :               2.00pm

Venue                  :               Hayden Allen Tank, ANU (Tentative and subject to change)

Dress Code          :               Smart Casual

The itinerary for the Annual General Meeting will be as follows:

2.00 p.m. Arrival of Members

2.10 p.m. Meeting Starts

Introduction Speech by the Chairperson

2.20 p.m. Presentation of the Annual Report

2.30 p.m. Presentation of the Financial Statements by the Treasurer

2.40 p.m. Q & A Session

2.50 p.m. Election of the MASCA ACT Chapter 2011/2012 Committee

4.00 p.m. All Other Matters

An Introduction to MASCA ACT

MASCA ACT is a non-profit student organization, consisting of Malaysians in the Australian Capital Territory. MASCA ACT members include students from the Australian National University (MSO), University of Canberra (UCMC), Australian Defence Force Academy (ADFA) and Canberra Institute of Technology. MASCA ACT is an affiliate of MASCA National, which bases in NSW.

For ambitious students in Canberra, this is time that you should all be excited. The positions that are opened are not only for 2^nd or 3^rdyear students. First year students in Canberra are also encouraged to run. Not only you will be involved with friends from Canberra, but you will also be meeting other MASCA Committees from other states.

The Positions

If you are interested in becoming a key member of the MASCA ACT Chapter Committee 2011/2012, please read and understand the revamped Constitution of MASCA.

The positions of the MASCA ACT Chapter that will be opened for nominations are:

1.Chairperson 

2.Deputy Chairperson

3.Secretary

4.Treasurer

5.Social and Welfare Director

6.Education and Career Development Director

7.Information and Technology Director

8.Marketing and Sponsorship Director (Instead of Liaison officer stated in the constitution)

9.General Officers/Director (2 positions)

Nomination Process

Nomination is open to all Malaysian students. All nominees will have to fill out the attached nomination form. Each candidate must have a nominator and a seconder. Each candidate must write a short candidate statement of no more than 200 words. Signed nomination forms must be submitted to masca.act@gmail.com  by 5.00 p.m. Wednesday the 19th of October. Scanned copies are also accepted.

P.S. Please take note that you can hand in your nomination form to any MASCA ACT 2010/11 committee members.

All nominations and their candidate statements, along with the financial and activity report will be published latest by 9.00 p.m. on 20th October, Thursday.

Note:    With the revamp of the constitution, anyone regardless of race can run for the position of Chairperson & Deputy Chairperson.

Voting and Election Process

· All candidates are to give a short speech regarding their respective positions that they are running for. Speeches should not exceed 5 minutes for executive positions and 3 minutes for other positions. After the speech given by the candidate, the floor will be opened for questions. The candidate will have to answer a maximum of two questions (one from the floor and one from the committee)

· For positions with only one nominee, the person will still have to present his/her speech to convince the voters that he/she is capable to handle the position.

· There will be a total of  34 votes. The allocation of the votes is such:

Outgoing MASCA Act Committee  - All outgoing committees (13 votes)

The Malaysian Students’ Organization (MSO)  - 7 votes

Malaysian Community (MASCOM) - 7 votes

University of Canberra Malaysian Club (UCMC) - 7 votes

· Affiliated clubs must have their representatives present on the AGM. Proxies are not allowed. If any of the voters selected were not to be present, their votes will not be considered.

· Voters are encouraged to read the candidate statements that will be published on Thursday, 20th of October and prepare your questions that you wish to bring forward. Questions put forward must be precise, concise and related to the position that the nominee is running for. This is to maintain order and give a sense of respect to the meeting.

The final draft of the General Report and Financial Statement will be forwarded to members on Thursday (20th of October) for scrutiny. Members can then make any queries or corrections to them. We will be accepting these notifications via email until 5.00 p.m. Friday, 21st of October. (to be updated for the AGM)

MASCA ACT would like to encourage all Malaysians to attend the Annual General Meeting. We welcome you to be a part of future committee, in the effort to create a greater Malaysian community here in ACT.

All the best and good luck for your upcoming exams and elections!